Terms and Conditions

The UK Probate Research Awards 2022 (hereafter referred to as the Event) is organised and managed by Meerkat PR (hereafter referred to as the Organiser).

TERMS & CONDITIONS OF REGISTRATION/ ATTENDANCE

Validly registering for the Event shall entitle you to admittance to the Event as a Participant, subject to these Terms.

Attendance to the physical Event is priced at £80.00 + VAT, requiring payment upon registration. The deadline for payment is 2 weeks after the initial registration is made.

Attendance to the virtual Event is FREE, requiring no payment upon registration. If you register for an Event as a representative of a company or other organisation you confirm that you have authority to agree to these Terms on behalf of the company or other organisation. You shall also ensure Participant(s) from the company or other organisation are made aware of and shall be bound by these Terms.

When registering for the Event, you must provide us with accurate and complete Registration Details. It is your responsibility to inform us of any changes to that information (including, without limitation, your email address) by updating your details on the relevant section of the applicable website or contacting us at [email protected].

Unless otherwise agreed by us in advance and in writing, all Attendees must be at least 18 years of age on the date of the Event.

We are not responsible for any offence caused by the presenter or any acts or other entertainment in the Event.

Attendees are required to make their own arrangements for transport to the venue. We are not responsible for any inability to attend owing to failure of transport.

An Attendee who arrives late may not be allowed to enter the Venue until there is a suitable break in the ceremony.

Each Participant shall:
(a) observe the rules, policies and procedures of the Event, including any reasonable instructions issued by the Organiser;
(b) behave in a respectful, professional and appropriate way that does not bring risk to the Event or the Organiser.

All registrations for the Event are subject to availability and to acceptance by the Organiser at its absolute discretion.

CORONAVIRUS (COVID-19)

The Organiser is continuously monitoring the COVID-19 situation and will put in place precautionary measures to keep delegates, colleagues and employees safe in line with Public Health England, UK Government and WHO’s guidelines at that appropriate time.

If attending the physical Event, you are required to provide evidence of one of the following:

  • DOUBLE VACCINATION – you received your second COVID-19 vaccine at least two weeks prior to the event date. Please show your status by using the NHS app. For more information on how to acquire a COVID pass through the NHS app, click here.
  • NEGATIVE TEST – a negative lateral flow test taken within 48 hours prior to the Event.

We kindly ask you to wear masks in public areas, but this is not mandatory.

We kindly ask that no guests attend if they have tested positive for Covid-19 or/and have been in contact with someone who has recently tested Positive for Covid 19 or/and who is experiencing Covid 19 symptoms themselves or/and feeling unwell.

PUBLICITY

We expressly agree that we and/or our Group Companies shall be entitled to refer to you as an Attendee of our Awards Ceremony in sales and marketing literature (including websites) and reproduce your logo and/or trade mark for that sole purpose.

VIDEO FOOTAGE & PHOTOGRAPHY

During the Event, we may shoot video footage and take photographs of the Awards Ceremony which may include video footage and photographs of you and/or your booked Attendees. We will make use of such footage and photographs in accordance with our Privacy Notice.

TERMS & CONDITIONS OF entry/ nominations

The first entry deadline is 23:59 on Friday 26 November 2021. Please ensure you complete your entries by this date. Please complete all sections of the form, entries that are incomplete or exceed the stated word limit will not be accepted.

No entries will be accepted after the deadline on Friday 26 November 2021, unless specified in writing by the Organiser.

Please ensure you read the criteria for the awards you are entering via the nomination pack provided.

All completed and returned entries will be acknowledged online at the time of submission after payment has been made.

The Organisers do not accept any responsibility for loss or damage of any entry/ nomination.

The judges’ decision is final, and no correspondence or discussion will be entered into or feedback given regarding the selection of shortlisted nominations or winners.

We will not publish your entries without first seeking approval, winners are sometimes asked following the awards if they are willing to allow their entries to be made public for future marketing and promotion.

The organiser reserves the right to extend the closing deadline, amend categories or not award categories should the standard of entries received not reach the required standard.

If you require further assistance on any of the above, please contact us at [email protected]

TERMS & CONDITIONS OF JUDGING

The judges’ decision is final, and no correspondence or discussion will be entered into or feedback given regarding the selection of shortlisted nominations or winners.

Shortlisted entrants will be contacted by email (on the address provided in the application) on the shortlist announcement date. The Organiser reserves to right to adjust the shortlist announcement date, considering all are liable.

In the interest of transparency, a judge is inhibited to score on an award category that they, their colleague or their firm is an entrant for nomination.

All judging discussions are confidential and will not be shared or discussed with anyone outside of the judging panel ahead of the ceremony or thereafter.

Judges will not share confidential material, judging papers or entries with anyone. Judges will securely delete all judging materials immediately after the judging period or give materials to the Organiser who will manage this.

Judges can only access entries that they have been provided to score and will not notify anyone that they have won or that they are shortlisted ahead of the official announcements.

Judges will not provide any feedback to entrants as to why they have not won or were not shortlisted – all requests for feedback must be directed to the Organiser.

Should a judge break the rules of conduct and the code is not adhered to, they will be asked to leave the panel and not invited to judge any future awards.

TERMS & CONDITIONS OF Sponsorship

Submission of the Agreement by the Sponsor constitutes an offer to take a sponsorship place in accordance with the chosen Sponsor Benefits (as defined in the Sponsorship Package).

We grant you the Sponsor Benefits (as defined in the Sponsorship Package).

If, for any reason, we are unable to deliver any of the Sponsor Benefits, we will inform you as soon as is reasonably practicable; and do our best to provide alternative benefits for the Event to an equivalent value of the original Sponsor Benefits.

The Agreement will come into effect once the Organiser has issued a written acceptance of the booking.

The Sponsor must pay in full, or have paid in full on their behalf, the relevant Sponsorship Fee (as defined in the Sponsorship Package) by the date agreed on with the Organiser.

If payment is not received within the required time limit, the Organiser reserves the right to cancel the sponsorship without notice.

CANCELLATION BY THE SPONSOR

All cancellations must be notified to the Organiser in writing to [email protected]

In the event of cancellation, the following cancellation charges shall apply:

  1. Notice of cancellation received up to 28 days after the Agreement has been signed – 100% of total sponsorship will be returned.
  2. Notice of cancellation on or prior to 90 days to the Event – 50% of the total sponsorship will be returned.
  3. Notice of cancellation within 90 days of the Event – this payment is non-refundable.

CANCELLATION BY THE ORGANISER

The Organiser may terminate this Agreement at any time by giving written notice to the Sponsor in the event of circumstances that are beyond the Organiser’s control. The Organiser does reserve the right to change venues, times and dates of the Event and will do their utmost best to ensure the Sponsor is updated with all necessary information in regards to the amendments.

PAYMENTS, CANCELLATIONS, WITHDRAWAL & CHANGE OF VENUE

Full payment for attendance is require by the date and time outlined by the Organiser and should payment not be received by this time, it could result in cancellation of your registration and loss of reservation of your attendance and/or ticket to attend the physical Event.

Full payment for award entries is required by the date and time of the entry deadline, should payment not be received by this time, it could result in your entry being removed and not judged.

Cancellations are permitted 28 days or more in advance of the Event. The Organiser regrets that no cancellations are acceptable after 28 days prior to the Event date, and therefore no refunds are payable after this point. However, a substitute can be nominated in replacement.

All requests for cancellations or substitutions must be made in writing to [email protected].

We reserve the right to cancel, postpone or move the Awards Ceremony to another Venue or to change any other aspect of the Awards Ceremony at our discretion for any reason whatsoever. However, we will notify you promptly if the change relates to a change of Venue or material change in timing. For the avoidance of doubt, such a change shall not entitle you to terminate this Agreement.

We reserve the right to change the Event host or any other performers and do not guarantee the attendance of any particular guest.

In the unlikely event that the Organiser was to cancel the Event, we will refund any Attendance Fees paid, and we will use reasonable endeavours to notify you of such cancellation.

If you cancel a booking or withdraw your Entry and there are outstanding payments you may be liable for payment of the full Attendance Fee or Entry Fee, as appropriate, depending on the date and time of the cancellation.

If you (or if any of the Attendees you booked) cannot attend the Event we may allow a substitute Attendee at our discretion, and provided the request is made no later than 72 hours prior to the Event. Any such request must be made by email to the address set out on the Event website and should include the name of the Attendee who will not be attending and the full name of the substitute, including their job title and contact details. If the substitute delegate has differing requirements (e.g. dietary) from the original, we may not be able to accommodate these if the request is received later than this. We may reject any unsuitable delegate at our absolute discretion. The substitute Attendee must be from the same organisation as the original Attendee who could not attend.

Liability

The Organiser shall not be liable for any damages, loss, costs, claims or expenses of any kind arising from this Agreement or connection with the Event.

The Organiser shall not be liable for any loss of profit, loss/corruption of data, loss of anticipated interest, loss of damage to reputation or any indirect, special or consequential damages, loss, costs, claims or expenses of any kind arising from this Agreement or connection with the Event.

Nothing in this Agreement shall limit or exclude the liability or the Organiser for: death and/or personal injury caused by its negligence; for fraud or fraudulent misrepresentation; or for any other liability for which liability may not be excluded or limited under any applicable law.

PRIVACY POLICY

You can view the full privacy policy here.